10th Anniversary Solvay Russia
Can you imagine a group of 562 Russian speaking people "invade" the medieval centre of
Can you imagine them having the same dinner at the same time at the Grand'Place in Brussels ?
Can you imagine those 562 people having an outdoors reception and an inside Gala evening + speeches and shows on stage at max 20 ‘ from Brussels City Center ?
We can, because we arranged it all and even a lot more.
It all started by a simple RFP from a Russian agency and, although we responded on it very quickly, we pretty soon found out that some large internationally spread companies were chasing the business. Some of the suppliers we contacted even told us we were number X in a row and therefore preferred not to give us any rates.
As I've always been told that people know people and that therefore, at the start, companies do not do business with companies, but people from companies do, I convinced myself to go for personal meetings iso exchanging e-mails with unknown people.
It worked and we got the business : the organization of the stay, the transfers, the lunches and dinners, the excursions, the Gala evening with speeches and shows on stage, and so much more, for 562 delegates of Solvay Pharma to celebrate the 10th anniversary of their company in Russia.
After having organized various site inspections during which our client and we agreed upon all details, we were ready to welcome them on Saturday 25th Aug.
They flew in by 04 planes, all arriving within a time span of 03 Hrs. Coaches were scheduled to do shuttle services, and Russian speaking hostesses and guides were briefed to lead the guests by the escalators to the coach parking at Brussels Airport and then...nobody from the second plane appeared at the sliding doors in the arrival hall. It took very little time to find out that a luggage container had remained stuck in the plane, and remained there long enough to get passengers from the third and the fourth plane mixed up with those from the second one still collecting their luggage, making them all to pass custom control at the same time ! At such moments you really notice that the meet and greet area in Brussels Airport is a bit small....
Be assured though, the rest of the organization went smoothly well, merely thanks to a very detailed preparation and the open conversation between all parties.
It was great to see them stroll in medieval Bruges, easily recognizable by the blue caps they were wearing or the blue rucksack they were carrying with them, to get their comments on the Belgian food and beer(s) and to watch the souvenirs they bought.
It was wonderful to see them come out of the coaches all dressed up for the gala evening and to lead them to the open air reception under the wondering flashlights of passengers. It was breathtaking to see the ladies pose in front of the beautifully flower decorated stairway leading to the Gala Dinner room.
It was a wonderful experience to notice that the spare technical equipment didn't have to be touched at any moment and that the participants, the responsible organizers of the event and the cast of the show @ d m i r e d the way we operated.
It was great fun to see their wondering eyes at the time they entered some Brussels basements and to see them find out it takes only minutes to turn this place into a great discotheque....
@dmire very much liked this cooperation and once again proved its capability to do something beyond.Our services in this case: DMC Belgium, Events, Production
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